/ EN

How do I create a proper guest list to import?

To import a guest list into Halito! use a .csv file. This file must meet a number of conditions.
  • The first row should consist of column headers, such as first name, last name, and email address. The order of the column headers is not important, nor is it necessary that the name of the column headers match the name of the form fields in Halito!
  • Use unique email addresses
  • Save the guest list as a .csv file (delimited by comma)
Practical tip
If you communicate in different languages, keep these tips in mind:
  • Include a column stating the guest’s language. As a result, each guest receives the communication in his/her own language and the event website is also opened in this language.
  • If the salutation is included in the guest list and you have used a selection list for this in the registration form, then state the salutation in the standard language of the event website in the guest list. If the default language is set to Dutch, you should still use the salutation mevrouw for English-speaking guests.

Good to know
If the guest list consists of names with special characters such as é, à, ï, è and ü, follow the next steps so that these characters are imported correctly:

  1. Locate the .csv file on your PC or laptop
  2. Right click on the file and choose Open with > Notepad
  3. Go to File > Save As… and select Encoding UTF-8
  4. Click on the Save button

If you use Office 2016 or Office 365, save the guest list correctly by choosing CSV UTF-8 (comma separated).

Extra help
You can create a guest list in Excel. The following tips will help:

Any questions left?

We think it’s important that your questions are answered properly. So feel free to contact us.

Last updated

31 October 2022

Find the answer to your question in the help articles

Watch instructional videos or sign up for a training

F.A.Q. about agreements and invoices

Get inspired for your event communication

Integrate Halito! with your favorite tools

View the release notes and product roadmap