Sending a guest list via e-mail to, for example, the caterer, speaker and even a colleague is unsafe. If it is necessary to send a guest list, always take measures to securely share the personal data.

 

Handige tip!
Verwijder alle gegevens die voor de ontvanger niet relevant zijn voordat je het bestand verzendt.

 

Secure the guest list with a password

  1. Open the guest list in Excel and go to File> Info
  2. Choose 'Protect workbook' and then 'Encrypt with password'
  3. Enter a password in the popup window and click on the 'OK' button
  4. Enter the password again and click on the 'OK' button
  5. Save the file as an .xlsx file and send it to the recipient
  6. Pass the password through a different channel than the one you sent the file with, for example:
    • File via email + password via SMS
    • File via Dropbox + password by phone
    • File via Slack + password via email

 

Goed om te weten!
Sla je het bestand op als .csv-bestand, dan vervalt de wachtwoord-beveiliging en is het bestand dus niet beveiligd.

 

Compress the guest list as a .zip file

Windows offers the option to compress files as a .zip file by default. However, it is not possible to provide the file with a password. The (free) tool WinRAR does offer this possibility.

  1. Download (and install) WinRAR
  2. Right-click on the file you want to send and choose 'Add to archive …'
  3. In the popup window at 'Archive format' choose 'ZIP'
  4. Click on the 'Set password' button
  5. Enter a password and click on the 'OK' button
  6. Click on the 'OK' button
  7. Send the compressed file to the recipient
  8. Pass the password through a different channel than the one you sent the file with, for example:
    • File via email + password via SMS
    • File via Dropbox + password by phone
    • File via Slack + password via email


Kom je er toch niet helemaal uit? Melissa helpt je graag verder via +32 33614801 of support@halito.com.

Dit help-artikel is het laatst aangepast op 3 June 2020. Door de constante ontwikkeling van Halito! kan het voorkomen dat de uitleg niet exact overeenkomt met de realiteit. Laat het ons gerust even weten als dit help-artikel niet correct is, zodat we het kunnen aanpassen.